Research Privacy Notice

At Class 13 we take our responsibility in the processing and security of research data seriously. We have robust policies in place to allow us to comply with the UK General Data Protection Regulation and the UK Data Protection Act 2018.

Class 13 continually conducts research and evaluation in order to improve and expand its programmes and contribute towards wider research into education. For these purposes Class 13 collects data from staff and participants of its programmes to conduct quantitative and qualitative research and evaluation. If shared, this data is anonymised so that personal identifiers are removed. Staff and programme participants can decline to take part and to request no further similar approaches are made.

1. Why we collect personal data

We collect personal data in our capacity as an education training provider. The specific purpose for collecting your data is for research purposes.

The legal basis for processing your personal data is consent of the data subject, grounded in Article 6 (1)(a) of the UK GDPR.

Where you are asked to provide special category personal data including personal data regarding your racial or ethnic origin, political opinions, religious or philosophical beliefs, genetic data, biometric data, data concerning health or data concerning a natural person’s sex life or sexual orientation, we must rely on a further legal basis for processing this information. In such instances we rely on Article 9(2)(a) that the data subject has given explicit consent to the processing of this sensitive data.

2. How long we keep your data

Class 13 follows the UK GDPR data minimisation principles which means that data will be kept no longer than is necessary for the purposes for which it is being processed. The period for which the personal data is stored is limited to a strict minimum. We will ensure that personal data is securely disposed of when no longer in line with our data retention policy which is subject to periodic review.

When Class 13 gathers data from staff or participants of their programmes, the researchers who gathered and processed this data may also store it indefinitely and reuse it in future research. Class 13 has undertaken measures to safeguard this stored data including the secure storage and encryption of interview and focus group data, pseudonymisation of names and anonymisation of any identifying features of interview and focus group participants.

Please note that due to the nature of Class 13’s organisational research with staff and programme participants, some data rights might be affected. For example, it might not be possible to withdraw information after this has been combined with information supplied by other participants.

3. Who we share your data with

Whenever we share your information, we always require strict compliance with data protection legislation from the third party and we ensure appropriate controls are in place to protect it.

Data collected from staff and participants of Class 13 programmes might be shared with:

  • Statutory or funding bodies such as the Department for Education

  • Trusted third parties that Class 13 works with to deliver or evaluate its programmes

  • External evaluators

  • Class 13’s external and internal auditors.

4. Your rights as a data subject

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

  • Right of access – you have the right to request a copy of the information that we hold about you providing it does not infringe the rights of others.

  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.

  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.

  • Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.

  • Right of portability – you have the right to have the data we hold about you transferred to another organisation.

  • Right to object – you have the right to object to certain types of processing such as direct marketing. Right to object to automated processing, including profiling.

  • Right to judicial review – in the event that Class 13 refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined below.

5. Contact

If you have any questions about how your data is being used or if you would like further information, please contact the Head of Impact and Strategy using the details below:

Contact Details – shivonne@class13.org / 07356139814

6. Complaints

If you wish to make a complaint about how your personal data has been processed, please email complaints@class13.org. If you are not satisfied with how your complaint is handled, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO): Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Tel: 0303 123 1113

ICO Complaint Link

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